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Youve decided your business needs a bigger space and youre now planning to move office. Your employees are ready to move office and discover the benefits of having much more space available for their daily work routine. Thats wonderful! However, dont let the enthusiasm get in the way of thorough planning. You need to have a well-though checklist for when you move office and make sure you respect everything on it.
Office relocation sounds stressful and tiring, but once you have your moving list down and everything on it checked, things will immediately get easier. We know that you have many things to consider when moving office, but make sure you also include these 5 things on your checklist:
1. Delegate, delegate, delegate
The first thing you need to remind yourself when youre planning your business relocation is you cant possibly do everything yourself. It doesnt matter if you have three employees or three hundred employees. You need to delegate tasks and responsibilities. Each member of your team has to know what to do and when to do it, for the moving process to go smoothly.
While some will take care of boxing up computers and larger office equipment, others will have to take care of wrapping small and fragile items. Everybody has to work together, according to your moving plan, so you dont waste time and money.
2. Set a schedule in place
Dont just start packing a few days before actually having to relocate your office. Make sure you plan ahead and start setting your team in motion to prepare for moving at least two months ahead. Make a new list and include everything that needs to be done every week until moving day. Send the list to your team and make sure they stick to it.
Having a schedule in place will help you bring order to the chaos that moving office can sometimes be. As long as everybody knows their responsibilities and when they are expected to fulfill them, business relocation will no longer be such a stressful process.
3. De-clutter your office space
De-cluttering is not something reserved only to private residences. You should go all in when it comes to cleaning your business place. Recycle everything you can and throw away everything that is just standing there, gathering dust, without being of any use to anyone in the office. Each employee should do the same thing with their desks. After all, they surely dont need all that plastic globes in their cubicle? And that vintage printer will surely wont fix itself!
4. Use a packing and labeling system
Make sure every employee has access to proper packing materials according to their task. We recommend you use mostly used boxes because they are eco-friendly, practical, durable and, of course, free. The most fragile items should be first packed in bubble wrapped, and then placed in boxes.
When it comes to labeling, you need to make sure each box has the right label on it. To make things easier, put together an inventory with all the boxes moved. This way you can keep an eye on everything and immediately know if something is missing from the trucks.
5. Book a professional corporate relocation company
Dont try to save money by hiring a moving company that doesnt have experience with corporate relocation and office moving. You need to work with a professional company that provides this type of service and has great reviews from previous customers. Working with experienced business movers offers the guarantee of a smooth business relocation, without unforeseen situations happening, such as movers who arrive late or lose your stuff along the way.
